How to Make a Graph on Word: A Step-by-Step Guide for Beginners

How to Make a Graph on Word

Creating a graph in Microsoft Word is simpler than you might think and can really help illustrate your data visually. All you need to do is insert a chart, fill in your data, and customize the look. Let’s get you started with a step-by-step guide to making a graph on Word.

Step-by-Step Tutorial on How to Make a Graph on Word

This guide will walk you through the process of creating a graph in Microsoft Word, from inserting a chart to customizing its appearance.

Step 1: Open Microsoft Word

Open the Word document where you want to insert your graph.

This is your starting point. Make sure your document is saved to avoid losing any work.

Step 2: Go to the ‘Insert’ Tab

Navigate to the ‘Insert’ tab on the toolbar at the top of the screen.

The ‘Insert’ tab has a lot of useful tools. You’ll find options for tables, pictures, and importantly, charts.

Step 3: Click on ‘Chart’

Click on the ‘Chart’ option in the ‘Illustrations’ group.

A dialog box will appear with different chart types. Each type of chart serves different purposes, so choose the one that fits your data best.

Step 4: Select Your Chart Type

Choose the type of chart you need (e.g., bar, line, pie) and hit ‘OK’.

Different data sets call for different types of charts. For instance, line charts are great for showing trends over time, while pie charts are perfect for displaying percentages.

Step 5: Enter Your Data

A spreadsheet will open where you can enter your data.

This spreadsheet is like a simplified version of Excel. Input your data carefully, as this will directly affect how your chart looks.

Step 6: Customize Your Chart

After entering your data, close the spreadsheet and use the Chart Tools to customize your graph.

You can change colors, add labels, and tweak other elements to make your graph clearer and more visually appealing.

After completing these steps, your graph will be inserted into your Word document. You can now adjust its size and position as needed.

Tips for How to Make a Graph on Word

  • Choose the Right Chart Type: Make sure you pick a chart type that best represents your data.
  • Keep It Simple: Avoid cluttering your graph with unnecessary elements. Simplicity enhances readability.
  • Label Everything: Labels make your graph easier to understand. Add titles, axis labels, and data labels.
  • Use Consistent Colors: Stick to a color scheme that’s easy on the eyes and doesn’t distract from the data.
  • Review Your Data: Always double-check the data you enter to ensure accuracy.

Frequently Asked Questions

What if I don’t see the ‘Chart’ option in the ‘Insert’ tab?

Make sure you’re using a version of Word that supports chart creation. Older versions might not have this feature.

Can I edit the chart after inserting it?

Yes, you can click on the chart to bring up the Chart Tools and make any necessary adjustments.

How do I update the data in the chart?

Click on the chart, then click the ‘Edit Data’ button to reopen the data spreadsheet and make changes.

Can I copy a chart from Excel into Word?

Absolutely. Create the chart in Excel, copy it, and then paste it into your Word document.

What’s the best chart type for comparing data?

Bar graphs are excellent for comparing different sets of data.


  1. Open Microsoft Word.
  2. Go to the ‘Insert’ tab.
  3. Click on ‘Chart’.
  4. Select your chart type.
  5. Enter your data.
  6. Customize your chart.


Creating a graph on Microsoft Word is a straightforward process that can greatly enhance the way you present your data. By following the steps above, you’ll be able to insert a chart, enter your data, and customize it to fit your needs. Keep in mind the tips provided to ensure your graph is clear, accurate, and visually appealing. Don’t forget to double-check your data and make use of Word’s various customization tools to make your graph stand out.

If you found this guide helpful, why not explore other features in Word that can make your documents more dynamic? Whether it’s adding tables, inserting images, or using SmartArt, Word has a treasure trove of tools waiting for you. Happy graph-making!