How to Make a Graph in Word: A Step-by-Step Guide for Beginners

how to make a graph in word

Creating a graph in Microsoft Word is pretty simple. First, select the "Insert" tab and click on "Chart." Then choose the type of graph you want and enter your data. Word will generate the graph for you, and you can customize it to fit your needs. Follow these steps, and you’ll have a professional-looking graph in no time!

Step-by-Step Tutorial on How to Make a Graph in Word

Ready to dive in? Below, I’ll guide you through each step of making a graph in Word. By the end, you’ll have a customized graph to include in your document.

Step 1: Open Microsoft Word

First, open the Microsoft Word application on your computer.

Once Word is open, you can start a new document by clicking on "File" and then "New." This will give you a blank canvas to work on.

Step 2: Select the "Insert" Tab

Next, click on the "Insert" tab located at the top of the screen.

The "Insert" tab is your gateway to adding various elements to your document, including graphs, tables, and images.

Step 3: Click on "Chart"

Now, click on the "Chart" button within the "Insert" tab.

A dialog box will pop up offering you several types of charts—bar, line, pie, etc. This is where you decide what kind of graph best suits your data.

Step 4: Choose Your Graph Type

Select the type of graph that matches your needs from the dialog box.

For example, if you’re showing a trend over time, a line graph might be best. Click on that, and then hit "OK."

Step 5: Enter Your Data

Word will open an Excel-like spreadsheet where you can enter your data.

Replace the placeholder data with your actual data. Make sure each value is correctly entered to ensure your graph is accurate.

Step 6: Customize Your Graph

After entering your data, you can customize the graph’s look.

Click on different parts of the graph to change colors, fonts, and other design elements. This makes your graph not just informative, but also visually appealing.

Step 7: Save Your Work

Finally, save your document to ensure you don’t lose your work.

You can do this by clicking on "File" then "Save." Name your document and choose a location to save it.

After completing these steps, your graph will appear in your Word document, ready for any presentation or report. You can always go back and edit it if needed.

Tips for Making a Graph in Word

  • Double-Check Your Data: Ensure the data you’ve entered is accurate.
  • Choose the Right Graph Type: Pick a graph that best represents your data.
  • Use Colors Wisely: Make your graph easy to understand by using contrasting colors.
  • Label Your Axes: Always label your axes to provide context for your graph.
  • Keep It Simple: Don’t overcrowd your graph with too much information.

Frequently Asked Questions

How do I insert a graph in Word?

Click on the "Insert" tab, then select "Chart," and choose your graph type.

Can I edit my graph after inserting it?

Yes, you can click on different parts of the graph to edit data, colors, and labels.

What types of graphs can I make in Word?

You can make bar, line, pie, area, and more types of graphs.

Do I need Excel to make a graph in Word?

No, Word has built-in tools to create and edit graphs without needing Excel.

Can I add a title to my graph?

Yes, you can add a title by clicking on the "Chart Title" text box at the top of your graph.


  1. Open Microsoft Word.
  2. Select the "Insert" tab.
  3. Click on "Chart."
  4. Choose your graph type.
  5. Enter your data.
  6. Customize your graph.
  7. Save your work.


And there you have it—everything you need to know about how to make a graph in Word. Whether you’re working on a school project or a professional report, having a graph can make your data more understandable and engaging.

Don’t forget to double-check your data and customize the graph to match the style of your document. And remember, practice makes perfect. The more you use these features, the more comfortable you’ll become.

If you found this guide helpful, why not try creating a graph in Word right now? The best way to learn is by doing, so jump in and start experimenting with different graph types and styles. You’re now equipped with the knowledge to create clear, visually appealing graphs that can help you convey information more effectively. Happy graphing!