How to Export Word to PDF: A Step-by-Step Guide for Easy Conversion

Exporting a Word document to PDF is easy and quick. Just open your Word file, click on ‘File’, select ‘Save As’, choose PDF from the dropdown menu, and save. That’s it!

How to Export Word to PDF

Converting your Word document to PDF ensures that your formatting stays intact, making it easier to share. Follow these steps to convert any Word file to a PDF effortlessly.

Step 1: Open Your Word Document

First, open the Word document you want to convert to a PDF.

Make sure your document is final and free of any errors. You don’t want to create a PDF and then realize you missed a typo!

Step 2: Click on ‘File’

Next, click on the ‘File’ tab located at the top left corner of your screen.

This will open a menu with several options like ‘New’, ‘Open’, ‘Save’, and more. These options are essential for managing your document.

Step 3: Select ‘Save As’

From the options listed, select ‘Save As’.

This will allow you to choose a new format for your document. It’s different from ‘Save’ as it lets you change the file type.

Step 4: Choose PDF from the Dropdown Menu

In the ‘Save as type’ dropdown menu, select PDF.

This menu lists various formats like Word Document, Word Template, and of course, PDF. Choosing PDF ensures your file will be saved in that format.

Step 5: Click ‘Save’

Finally, click the ‘Save’ button to complete the process.

Your Word document will now be saved as a PDF file in the location you specified. Easy peasy!

After following these steps, your document will be converted to a PDF. This format is great for sharing and ensures that your document looks the same on any device.

Tips for Exporting Word to PDF

  • Double-check your document: Ensure your Word document is final before converting to PDF. This saves you from having to convert it again.
  • Use ‘Save As’ instead of ‘Export’: While Word offers an ‘Export’ option, ‘Save As’ is more straightforward for most users.
  • Keep the original: Always keep a copy of the original Word document in case you need to make changes later.
  • File naming: Use descriptive filenames for your PDFs to make them easier to find.
  • Test on different devices: Open the PDF on different devices to make sure the formatting holds up.

Frequently Asked Questions

Can I convert a Word document to PDF for free?

Yes, you can convert a Word document to PDF for free using Microsoft Word or various free online tools.

Do I need special software to convert Word to PDF?

No, Microsoft Word itself has built-in options to save your document as a PDF.

Will the formatting change when I convert to PDF?

No, one of the main advantages of converting to PDF is to preserve the formatting.

Can I edit the PDF after converting?

Editing a PDF is more complicated than editing a Word file. It’s best to make all necessary changes before converting.

Is the file size of a PDF larger than a Word document?

Typically, PDFs are more compact, but this can vary based on the content and images in your document.


  1. Open your Word document.
  2. Click on ‘File’.
  3. Select ‘Save As’.
  4. Choose PDF from the dropdown menu.
  5. Click ‘Save’.


Converting your Word documents to PDF is a straightforward process that takes just a few clicks. This conversion ensures your document’s format is preserved, making it perfect for sharing with others. Whether you’re sending a resume, a report, or any other document, PDFs are universally accepted and reliable.

Always remember to keep a copy of your original Word file, just in case you need to make any changes later. Follow the steps carefully and double-check your work to make sure your final PDF is perfect.

For more information on document management and digital tools, feel free to explore other articles or reach out with any questions. Happy converting!