How to Change Checkbox Color in Google Sheets: A Step-by-Step Guide

Changing Checkbox Color in Google Sheets

To change the checkbox color in Google Sheets, you’ll need to use conditional formatting. By applying specific rules, you can make the checkboxes change color based on their state. This involves a few steps, but it’s pretty straightforward and will make your sheets look more dynamic and visually appealing.

How to Change Checkbox Color in Google Sheets

In this tutorial, you’ll learn how to use conditional formatting to change the color of checkboxes in Google Sheets based on whether they are checked or not. This will help make your data more visually engaging and easier to interpret.

Step 1: Open Google Sheets

First, open the Google Sheets document where you want to change the checkbox color.

Make sure you have the necessary permissions to edit the document. If it’s a shared document, you might need to ask for editing rights.

Step 2: Select the Cells

Next, select the cells that contain the checkboxes you want to format.

Click and drag your mouse to highlight these cells. You can also hold down the Shift key and click each cell individually if they are scattered throughout the sheet.

Step 3: Go to Conditional Formatting

Now, navigate to the "Format" menu at the top and select "Conditional formatting."

This will bring up the Conditional Formatting Rules sidebar on the right side of your screen.

Step 4: Add a New Rule

In the sidebar, click on the "Add another rule" button.

This will open up a new rule form where you can specify the conditions under which the formatting should apply.

Step 5: Set the Format Rules

For the format rules, select "Custom formula is" from the dropdown menu. Enter a formula that will check if the checkbox is ticked, like =A1=TRUE.

This step tells Google Sheets to apply the formatting only when the checkbox is checked. Replace A1 with the cell reference for your checkbox.

Step 6: Choose the Formatting Style

Finally, choose the formatting style you want to apply when the condition is met. This could be a fill color, text color, or both.

Pick a color that stands out and makes it easy to see when a checkbox is checked. Click "Done" to finish.

After completing these steps, your Google Sheets will instantly update to reflect the new checkbox colors whenever they are checked.

Tips for Changing Checkbox Color in Google Sheets

  • Keep the colors consistent: Use consistent colors for different states (checked and unchecked) to avoid confusion.
  • Test different colors: Experiment with different colors to see which ones are most effective for your needs.
  • Use clear labels: Make sure to label your checkboxes clearly so users know what they represent.
  • Apply to multiple sheets: If you have multiple sheets, apply the same conditional formatting rules to keep everything uniform.
  • Save your work: Always save your sheet after making changes to avoid losing your work.

Frequently Asked Questions

Can I change the color of unchecked checkboxes as well?

Yes, you can create a separate rule using similar steps but with a formula that checks for unchecked boxes, like =A1=FALSE.

Can I apply these rules to multiple columns simultaneously?

Absolutely! Just select the range that covers all the columns you want to format.

What if I want to use different colors for different checkboxes?

You can add multiple conditional formatting rules with different formulas and colors for each checkbox.

Do conditional formatting rules affect data processing speed?

Generally, conditional formatting has a minimal effect on the speed, but excessive rules can slow down performance.

Can I share my formatted sheet with others?

Yes, the formatting will stay intact when you share the sheet, making it easy for others to see the colored checkboxes.


  1. Open Google Sheets.
  2. Select the cells.
  3. Go to Conditional Formatting.
  4. Add a new rule.
  5. Set the format rules.
  6. Choose the formatting style.


There you have it! Changing the checkbox color in Google Sheets can make your data more visually appealing and easier to understand. With just a few steps, you can use conditional formatting to highlight important information effectively. Whether you’re tracking tasks, managing a project, or organizing data, this small customization can make a big difference.

Feel free to experiment with different colors and rules to see what works best for your specific needs. If you found this guide helpful, consider exploring other Google Sheets features to make your documents even more powerful. Happy formatting!