How to Convert Word to PDF on Mac: A Step-by-Step Guide

If you need to convert a Word document to a PDF on a Mac, it’s a pretty straightforward task. You can do this directly in Microsoft Word or use Mac’s built-in tools. This quick guide will show you how to get it done without needing any additional software.

How to Convert Word to PDF on Mac

Here, we’ll walk you through converting your Word document to a PDF using both Microsoft Word and the Mac Preview app. So, grab your Mac, and let’s get started.

Step 1: Open Your Word Document

First, open the Word document you want to convert.

Launch Microsoft Word from your Applications folder or Dock, then navigate to and open the specific document you need.

Step 2: Go to ‘File’ Menu

Next, click on the ‘File’ menu in the upper left corner of your screen.

This will open a drop-down menu with various options. The ‘File’ menu is your gateway to all things related to saving and exporting documents.

Step 3: Select ‘Save As’

From the drop-down menu, choose the ‘Save As’ option.

This step allows you to choose different formats for saving your document. Make sure you don’t just hit ‘Save,’ which will overwrite your original Word file.

Step 4: Choose PDF as the Format

In the ‘Save As’ dialog box, select ‘PDF’ from the format options.

You’ll see a dropdown menu labeled ‘Format’ or ‘File Format.’ Scroll through it to find and select ‘PDF.’

Step 5: Save Your Document

Finally, click the ‘Save’ button to convert your Word document to a PDF.

Choose your desired location for saving the file, then hit ‘Save.’ Voila! Your Word document is now a PDF.

After completing these steps, your Word document will be converted to a PDF and saved to your chosen location. You can then share or print the PDF as needed.

Tips for Converting Word to PDF on Mac

Here are some additional tips to help you get the best results when converting Word documents to PDFs on your Mac:

  • Use Preview for Quick Conversions: If you don’t have Word, you can use the Preview app to convert a Word document to PDF by opening it in Preview and then exporting it as a PDF.
  • Check Formatting: Always double-check your PDF to ensure the formatting remains consistent. Sometimes, small adjustments may be needed.
  • Security Settings: If you need a secure document, consider using password protection when saving as a PDF.
  • Keep Originals: Always keep your original Word document in case you need to make edits later.
  • Batch Conversion: For converting multiple documents, consider batch processing tools to save time.

Frequently Asked Questions

Can I convert a Word document to PDF without Microsoft Word?

Yes, you can use the Mac Preview app or online converters.

Is the formatting preserved during conversion?

Generally, yes, but always double-check the PDF to ensure it looks as intended.

Are there any free tools for this task?

Yes, Preview on Mac and various online tools can convert Word documents to PDFs for free.

Can I password-protect my PDF?

Yes, when saving as a PDF, some options allow you to add password protection for added security.

Is this method compatible with all versions of macOS?

Yes, these steps should work with most recent versions of macOS and Microsoft Word.


  1. Step 1: Open your Word document.
  2. Step 2: Go to the ‘File’ menu.
  3. Step 3: Select ‘Save As.’
  4. Step 4: Choose PDF as the format.
  5. Step 5: Save your document.


Converting Word to PDF on a Mac is a simple and efficient way to ensure your documents are easily shared and printed. Whether you’re using Microsoft Word or Mac’s built-in tools, the process is quick and painless. By following the steps outlined above, you can effortlessly transform your Word documents into PDFs. For more tips and tricks on managing your digital documents, keep exploring and experimenting with the tools at your disposal. Ready to get started? Open up that Word document and give it a try!